What Does the Application Dossier for a Factory Construction Permit Include? Detailed Guide

Construction permits for factories are a mandatory administrative procedure for all investors undertaking construction projects in Vietnam. This procedure ensures the project adheres to technical plans and relevant legal regulations. Preparing a complete and accurate dossier helps reduce appraisal time, avoiding additional costs and legal risks, ensuring project progress.

Components of a Factory Construction Dossier

What does the application dossier for a factory construction permit include? First is the application form for a construction permit, land use rights documents, and construction design drawings. Next, a capability report of the design unit, design safety verification certificate according to QCVN 06:2022/BXD fire safety standards are required. Deciding on the EIA report and approving the project according to legal regulations is necessary. Additionally, design verification documents are also required for projects that need this verification.

1. Certification Documents

   Construction documents are the foundation that cannot be missing in starting any factory project in Vietnam. First, an Investment Registration Certificate (IRC) is needed to ensure your project has received the necessary approvals. Besides, land use certificates help clarify ownership or usage rights, avoiding legal disputes. Furthermore, a business license is essential for the investor or enterprise undertaking the project.

2. Design Dossier

   When building a factory, preparing a design dossier is a crucial stage. The dossier must include basic design drawings and detailed floor plans, technology chain diagrams, architectural plans to structural and technical systems. Thorough preparation helps minimize risks during the construction and operational phases.

   At the same time, statements of capacity and experience of the design organization demonstrate credibility and project execution capability.

3. Verification and Approval

   Project verification is a necessary step for ensuring safety and legal compliance. The dossier requires a fire safety verification certificate according to QCVN 06:2022/BXD standards, as well as an approved environmental impact assessment (EIA) report as per the Environmental Protection Law 2020. These verification and approval decisions are issued by competent authorities to ensure the project is carried out legally and safely.

4. Construction Permit Application

   Preparing the construction permit application needs to be done meticulously, including detailed information about the investor, construction site, project scale, design unit, and estimated completion time. Verification and project approval play a crucial role for the construction permit to be smoothly granted.

5. Acceptance Dossier

   Upon completion of the project, the acceptance dossier is the final necessary step to ensure the project’s operational status. This dossier includes handover records, weekly and monthly reports, and acceptance requests to ensure legal compliance upon handover.

6. Other Legal Files

   Finally, the signing of a construction contract between the investor and contractor, along with the contractor’s capability dossier, is necessary to prove the ability to complete the project.

Notes on Preparing the Dossier

When preparing an application dossier for a factory construction permit, it is necessary to adhere to technical regulations including zoning, construction density, and fire safety. The dossier must ensure accuracy, consistency among documents, avoiding information conflicts. The investor should closely monitor the preparation and submission process. Additionally, it is important to update the latest legal regulations before submission.

During the preparation of the construction dossier, accuracy and information updating are prerequisites for ensuring a smooth permit application process. The technical standards must be strictly adhered to, including ensuring fire safety to fully meet legal and industrial standards.

Accuracy and Information Update

• Personal Information: For the construction dossier, all phone numbers and emails must be accurate to ensure easy communication with the licensing agency, avoiding conflicts that cause delays.
• Experience and Skills: Ensuring the information about the project’s team capability reflects reality, meeting technical requirements.

Structure and Focus of the Dossier

• Length: The dossier should be concise, focusing on key technical regulations and crucial fire safety requirements for the specific project.
• Customization: Documents must be adjusted to meet the specific locality’s requirements on construction density and other legal regulations.

Necessary Documents

• Biodata: Must include detailed information about project members, clearly verified by local authorities.
• Health Check Certificate: For projects with hazardous elements, the construction team’s health check is mandatory.
• Copy of Household Registration: For some projects, having a household registration address can be advantageous depending on local regulations.

Professionalism

• Overall and Formatting: The dossier must be written and presented professionally; the layout should be clear with an easy-to-read font.
• Introduction Section: A brief introduction about capacity, previous projects, and achievement proofs is needed to enhance credibility.

Ready for Interview

• Research the Company: Before meeting the licensing board, thoroughly investigate technical requirements and local legal regulations to enhance acceptance rates.
• Necessary Documents: Always have important documents ready for reference or provide additional content when required.

Following the above steps will improve the success rate in preparing the construction dossier for the project.

Dossier Submission Process

What does the process of submitting a factory construction permit application entail? First, prepare a complete dossier as prescribed. Next, submit the dossier at the Reception and Result Delivery Department of the People’s Committee or Industrial Zone Management Board. Then, specialized agencies will conduct dossier inspection and verification. Once the dossier meets the requirements, the construction permit will be issued, initiating the construction and completion process as per legal regulations.

Overview of the Dossier Process

In the field of construction, dossier submission is the first step to ensure related legal procedures to obtain a construction permit are performed legally. These dossier processes can include online or direct submissions, depending on specific nature and requirements. This process does not stop at collecting documents but involves interaction with numerous competent authorities to achieve the ultimate goal: a valid construction permit.

Methods of Dossier Submission

Submitting a construction dossier can be done in different ways:

• Direct submission: Individuals go directly to the receiving agency to submit the construction dossier and receive a receipt.
• By mail: This method requires the sender to ensure the dossier is fully packed and accurately addressed.
• Online submission: Done via the National Public Service Portal, allowing the dossier submission process to be easy, time and cost-saving.

Details of the Online Dossier Process

1. Access the Public Service Portal: Use the registered account to access, ensuring information is updated in time.
2. Select public service: Search for appropriate procedures from the list of public services.
3. Enter information: Provide necessary information, carefully checking mandatory fields like contact information.
4. Attach documents: Upload necessary documents, ensuring they meet legal conditions.
5. Check and submit: Confirm the accuracy of information before sending and obtain a receipt code to track the dossier.
6. Track and receive results: Use the receipt code to check progress and receive results in the chosen method.

Traditional Submission Process

The traditional submission method also has specific steps to ensure transparency and validity:

1. Prepare all required documents as needed.
2. Submit the dossier at the reception point and receive a follow-up receipt.
3. Receive results directly or by mail.

Important Notes

Some points to note when performing the dossier process:

• Mandatory information must be fully and accurately filled to avoid dossier rejection.
• Commitment to responsibility for provided information.
• Secure personal information and do not share sensitive data.
• Regularly check notifications to supplement documents promptly.

Applications and Benefits

The current dossier submission process helps streamline construction development, supporting enterprises in administrative procedures from business registration to construction permits. The convenience of online dossier submission lies not only in saving time but also in enhancing supervision, ensuring transparency. From 2025, dossiers will be completely digitized, offering more effective management and supervisory benefits.

Necessary Documents in the Factory Construction Permit Application

A summary of documents in the application dossier for a factory construction permit includes an application form, land use rights certificate, and design drawings. A capability report of the design unit and a fire safety certification are needed. Approval decisions on the EIA report and project approval decisions are mandatory. These documents ensure the legality and legitimacy of the dossier, optimizing the review and licensing process.

List of Necessary Documents in the Dossier

Preparation of a complete and accurate dossier is essential for ensuring the construction permit application process proceeds smoothly. Below is a list of necessary documents that stakeholders need to prepare according to regulation:

1. Application form: This document is necessary to express the intention and reasons for requesting a construction permit. The form must be prepared according to the licensing agency’s guidance.
2. Land use rights certificate: Confirms the lawful land use rights; this needs to be provided as a notarized copy, ensuring clarity and accuracy.
3. Design drawings: Must include full technical details of the construction; this drawing needs to be completed by a unit with a legitimate practicing certificate.
4. Fire safety certification: Ensures fire safety standards have been met, protecting the factory and surrounding community safety.
5. EIA report: The Environmental Impact Assessment report must be approved, ensuring the project does not harm the environment.

Requirements and Important Notes

• Authentication and notarization: Documents such as land use rights and fire safety certificates need authentication from competent authorities such as the People’s Committee, notary offices.
• Document validity: Some documents have specific time-validity; for example, EIA reports may need updating to the latest regulations.
• Accuracy of information: All information in the dossier needs thorough verification to avoid errors, speeding up dossier processing.

Ensure all documents in the dossier meet the current legal regulations and requirements. This not only increases validity but also helps optimize the approval process from competent authorities.

Thorough preparation of the application dossier for a factory construction permit helps optimize project progress. Meeting all legal requirements ensures ease during the construction and effective project completion.

Let QuangAnhcons assist you in preparing the construction dossier to ensure accuracy and timeliness. Hotline: +84 9 1975 8191.

QuangAnhcons provides advisory services and support in preparing construction permit application dossiers, ensuring compliance with legal requirements and technical standards to help investors save time and costs.